Please note: These terms and conditions relate only to Refund Protection purchased on or after 1st November 2023. For the terms and conditions relating to Refund Protection sold before that date, please click here.

Download this document TicketPlan logo

 

Refund Promise

Dear Customer,

We understand that sadly not everyone can attend every event that they book. We wish to give you some peace of mind, although our promise does not extend to all circumstances. Our promise is that we will provide you with a refund for any unused booking if you are unable to attend the booked event due to any of the circumstances set out below.

The promise we offer is an additional service and totally optional. It is a promise that we will make a refund to you in certain limited circumstances for the payment of an additional fee in addition to your booking fee.

Refund Promise is not an insurance nor covered by the Financial Services Compensation Scheme.

This promise is administered by TicketPlan on our behalf. Please direct any questions that you may have as regards this promise or any refund to them at the address given below. Definitions are given at the end of this document.

Provided that the relevant booked event has not taken place, and you give written notice to us within fourteen (14) days of having taken advantage of our Refund Promise, of your wish to cancel the benefit of your Refund Promise, then this promise will be cancelled and your fees paid in respect of the promise will be repaid.

Please note that all relevant reports must be provided in English. We cannot deal with any other language.

Our promise is subject to English law.

Our Promise: When we will refund

Except as provided below under the heading “When we will not refund”, we will refund the cost of your booking if you are unable to attend a booked event due to:

When we will not refund?

We will not make a refund where:

The Amount of the Refund

If the above conditions are fulfilled, we will refund you the purchase price including any booking fee, of the booked event.

Our refund will not include travelling or associated other expenses (unless travel costs are included as part of the total booking price, in which case we will refund the amount of those costs so included).

We will not pay any costs you incur in submitting or providing evidence to support your refund application.

General Conditions

The following apply to ALL requests for a refund:

  1. you must make all necessary arrangements to arrive at the event on time and be prepared to evidence the same;
  2. you must take all reasonable precautions to prevent or reduce any request for a refund;
  3. you must take all reasonable precautions to prevent or reduce the amount to be refunded.

Requesting a Refund from Us

You must either visit www.ticketplangroup.com/refund-application-form and complete an online refund application form, or email us at refunds@ticketplangroup.com in order to request a refund application form as soon as reasonably possible after becoming aware of circumstances that may lead you to request a refund.

You may be asked to provide at your own expense the following:

Data Protection and Privacy Notice

We will use your personal data in accordance with applicable data protection laws and our privacy policy, a copy of which can be found on our website or requested by contacting us.

Personal Data provided when you purchase the Refund Promise will be shared with TicketPlan Limited. If you make a claim under the Refund Promise you will be required to provide additional personal data to TicketPlan Limited. TicketPlan Limited will use your personal data for the purpose of administering your claim under the Refund Promise in accordance with applicable data protection laws and its privacy policy, a copy of which can be viewed at www.ticketplangroup.com/privacy-policy.

Definitions

The following words or phrases have the meaning shown below wherever they appear in bold in this document.

accidentA bodily injury confirmed by a doctor that prevents you from attending the booked event.
bookingThe transaction in which you paid for a booked event.
booked eventThe pre-planned and pre-booked service(s) / event(s) / ticket(s) transacted with us by you.
doctorA qualified medical practitioner who is:
  • Registered with the General Medical Council or other professional accredited body and practising in the UK.
  • Registered with the appropriate authority and who practises in the country in which you reside, if you are not resident in the UK.
A doctor cannot be you, a member of the booked group or your immediate family.
emergency servicesThe Police, Fire and Rescue Service or Emergency Medical Services.
groupAny number of people who have made a booking with the booking vendor with Refund Promise in the same transaction.
illnessA physical or mental condition confirmed by a doctor that prevents you from attending the booked event.
immediate familyYour husband, wife, partner, civil partner, parent, child, grandparent, grandchild, brother, sister, brother-in-law, sister-in-law, parent-in-law, son-in-law or daughter-in-law.
normal pregnancySymptoms which normally accompany pregnancy (including multiple pregnancy) and which are generally of a minor and/or temporary nature (e.g. morning sickness, fatigue etc.) which do not represent a medical hazard to mother or baby.
public transport networkBuses, trains and other forms of transport that are available for public use, charge set fares and run on fixed routes, on which the customer had planned to travel to a booked event. This does not include public hire taxis licensed for public use or aeroplanes/airlines.
ticket(s)A non-refundable, authorised ticket that was purchased from a recognised and reputable booking vendor where the Refund Promise has been purchased at the same time as purchasing the ticket(s).
we/us/ourThe booking vendor with whom you made the booking.
you/your/yourselfA person who has made a booking alone or as part of a group with us.